event terms & conditions
Whittlesea Fire Brigade’s GREAT BOWLS OF FIRE Fundraising EventBookings & General Terms and Conditions 2024
General:100% of the monies raised by this event will support future development and enhancement of the Whittlesea Fire Brigade, details of which are available on the Whittlesea Fire Brigade website. The Event Team (AKA the Organisers) is represented by members of the Whittlesea Fire Brigade and the Whittlesea Bowling Club.
Teams:The Team Captain will be the point of contact for the Event Team and is responsible for their playing team. The Team Captain is the person identified on the booking form as such and shall be responsible for relaying all relative event information to their playing team as provided by the Event Team. Once a reservation has been successfully made, the team captain will receive an email confirmation with a receipt of the purchase. The Team Captain is responsible for checking the details and ensuring all booking details are correct.
Bookings:The Event Team will not accept tentative bookings; no booking will be held in reserve without a paid deposit. 'Deposit’ means the initial payment processed to make a reservation. The deposit goes towards the total booking costs for each team (final payment) and will not be refunded. Bookings will only be confirmed once the Event Team has received and processed a completed and signed booking form with a deposit of $125 per team. Outstanding event account balances must be settled no later than 30 days prior to the event. Once the full payment is processed, the Team Captain will receive a final confirmation email with the purchase receipt. The Team Captain is responsible for checking the details in the confirmation and making sure all booking details are correct. Full payment for Gold or Silver Teams is $500 (Gold Team) or $250 (Silver Team). The Event Team will confirm in writing the value of individual or tailored sponsorship packages. Payments can be made by cash, cheque, or debit/EFTPOS.
Inclement Weather and Cancellations:The Event Team does not accept cancellations or offer refunds for events based on the weather forecast (this includes CODE RED Days) prior to the booking date.The Event Team reserves the right to cancel or modify the event due to inclement weather. Inclement weather is defined as severe weather, a washed-out green or a CODE RED day as defined by CFA.In the event of a team cancelling, the following will apply:• More than 90 days prior to the event commencement - No charge for cancellation.• Less than 90 days prior to the event commencement - 25% of the total sum payable.• Less than 60 days prior to the event commencement - 50% of the total sum payable.• Less than 30 days prior to the event commencement (or no show) - 100% of the total sum payable.
Compliance:The Team Captain is responsible for ensuring the orderly behaviour of their team members. The Event Team reserve the right to intervene at its discretion to close down or alter the function if required. All guests are to abide by the Whittlesea Bowls Club’s Conditions of Entry and Liquor License Laws.Great Bowls of Fire Fundraising Event is a safe event. The Whittlesea Fire Brigade and Bowls Clubs respect and welcome all visitors to our annual fundraising event. Unacceptable behaviour, including drunkenness, violence, racial or sexual discrimination, or harassment, will not be tolerated. The Event Team reserves the right to eject individuals/teams for unacceptable behaviour. Teams are requested to park their cars at 107 Church St Whittlesea car park and enter via the green by the East gate, off Church St (next to the load zone).
Attire:All patrons must be fully clothed at all times. Proper lawn bowls footwear, flat-soled shoes, or bare feet are only acceptable on the greens. For further information, please contact our events team by completing the Contact Us form below.
General:100% of the monies raised by this event will support future development and enhancement of the Whittlesea Fire Brigade, details of which are available on the Whittlesea Fire Brigade website. The Event Team (AKA the Organisers) is represented by members of the Whittlesea Fire Brigade and the Whittlesea Bowling Club.
Teams:The Team Captain will be the point of contact for the Event Team and is responsible for their playing team. The Team Captain is the person identified on the booking form as such and shall be responsible for relaying all relative event information to their playing team as provided by the Event Team. Once a reservation has been successfully made, the team captain will receive an email confirmation with a receipt of the purchase. The Team Captain is responsible for checking the details and ensuring all booking details are correct.
Bookings:The Event Team will not accept tentative bookings; no booking will be held in reserve without a paid deposit. 'Deposit’ means the initial payment processed to make a reservation. The deposit goes towards the total booking costs for each team (final payment) and will not be refunded. Bookings will only be confirmed once the Event Team has received and processed a completed and signed booking form with a deposit of $125 per team. Outstanding event account balances must be settled no later than 30 days prior to the event. Once the full payment is processed, the Team Captain will receive a final confirmation email with the purchase receipt. The Team Captain is responsible for checking the details in the confirmation and making sure all booking details are correct. Full payment for Gold or Silver Teams is $500 (Gold Team) or $250 (Silver Team). The Event Team will confirm in writing the value of individual or tailored sponsorship packages. Payments can be made by cash, cheque, or debit/EFTPOS.
Inclement Weather and Cancellations:The Event Team does not accept cancellations or offer refunds for events based on the weather forecast (this includes CODE RED Days) prior to the booking date.The Event Team reserves the right to cancel or modify the event due to inclement weather. Inclement weather is defined as severe weather, a washed-out green or a CODE RED day as defined by CFA.In the event of a team cancelling, the following will apply:• More than 90 days prior to the event commencement - No charge for cancellation.• Less than 90 days prior to the event commencement - 25% of the total sum payable.• Less than 60 days prior to the event commencement - 50% of the total sum payable.• Less than 30 days prior to the event commencement (or no show) - 100% of the total sum payable.
Compliance:The Team Captain is responsible for ensuring the orderly behaviour of their team members. The Event Team reserve the right to intervene at its discretion to close down or alter the function if required. All guests are to abide by the Whittlesea Bowls Club’s Conditions of Entry and Liquor License Laws.Great Bowls of Fire Fundraising Event is a safe event. The Whittlesea Fire Brigade and Bowls Clubs respect and welcome all visitors to our annual fundraising event. Unacceptable behaviour, including drunkenness, violence, racial or sexual discrimination, or harassment, will not be tolerated. The Event Team reserves the right to eject individuals/teams for unacceptable behaviour. Teams are requested to park their cars at 107 Church St Whittlesea car park and enter via the green by the East gate, off Church St (next to the load zone).
Attire:All patrons must be fully clothed at all times. Proper lawn bowls footwear, flat-soled shoes, or bare feet are only acceptable on the greens. For further information, please contact our events team by completing the Contact Us form below.